Informal Letter Writing & Formal Letter Writing

Table of Contents

Informal letter format ⁄ Informal letter writing ⁄ Informal letter examples

Hello Learners, If you want to know about how to write an Informal letter. Then don’t worry, you are in the right place. In this article, I will teach you about Informal letter writing and format of Informal letter. Informal letter writing is not a tough task. You can learn it easily. If you read this article “Informal letter format ⁄ Informal letter writing ⁄ Informal letter examples” carefully. In this article, I also shared some examples of Informal letters which will help you to understand the Formal of Informal letter easily.

You can also check Formal letter format Here

So, first of all, I want to give you little details about what is an informal letter?

What is an informal letter?

Informal letters are personal letters. The letters we write to friends, family, relatives are informal letters. We write informal letters in free writing mode or in a friendly manner. An informal letter is different from formal letters. In this type of letter, we don’t need to take care of heavy grammars. We focus more on communication and ideas.

Hope, you understand What is Informal letter. Now, I will tell you about the format of the Informal letter

Informal letter format consists of the following steps

Address and date
The Salutation
The body of the letter
The closing of the Paragraph
Subscription
Name and address of the person to whom the letter is written.

Informal Letter Format

(1) Address

<SPACE>

DATE

<SPACE>

(2) Salutation

<SPACE>

(3) BODY OF THE LETTER

<SPACE>

(4) THE CLOSING PARAGRAPH

<SPACE>

(5) THE SUBSCRIPTION

(6) Name of the sender

Now, I will explain the following steps given above one by one

Informal Letter Writing

(1) Address of the sender and date.

It is written at the top left-hand corner of the page and should be in this manner.

17, Prince Hostel,

Ludhiana.

July 17,20…

Each line of the address is closed with a comma and the last line by a full stop. The date and month are separated from the year by a comma. There is a full stop at the end of the date-line.

(2) Salutation.

This comes a little below the date. This is written on the left-hand side along the margin. The salutation depends on what type of letter it is.

With near relations, such as one member of the family to another, the writer usually begins My Dear.

For the younger ones (brother, sister, cousin, son, daughter) the salutation will be My dear Satish, Dear Kailash.

To older relations (father, mother, uncle, brother, sister, cousin, uncle, auntie) the form of salutation will be my dear Father/Mother/Brother /sister/Cousin/Uncle/Auntie.

For a friend, the form of salutation will be My dear Prem, Dear Prem. To acquaintances, we may write Dear Mr. Gill, Dear Mr. Manoj.

(3) The Body of the letter.

This is the most important part of the letter. There are opening remarks, the subject-matter, and the conclusion. In a personal letter, the personality of the writer should find expression. It should have the warmth of feeling. The official and business letters are formal.

(4) Closing Paragraph

The body of the letter is followed by a complimentary close.

e.g.

With love, I am,

With best Wishes or regards, I am,

(5) Subscription.

It comes after the closing of the paragraph. This is written on the left-hand side of the page. For eg.

In case of relations (older as well as younger):- We write Your affectionately or Your affectionate son/daughter/brother.

In the case of friends:- We write Yours sincerely/Yours very sincerely.

There is no apostrophe in “Yours”. There is a comma at the end of the subscription.

(6) The Name or address of the person whom the letter is written:-

It is the last part of the letter. It is also written in the left-hand corner of the page. After writing the letter, we write the name or address of the addressee.

For eg.

Raj Singh

Nanak Nagar,

Jammu.

To write a good letter you should write naturally, simply and correctly. Be clear. We often write a letter more freely and quickly than an essay.

This is all about “Informal letter format ⁄ Informal letter writing ⁄ Informal letter examples”. Hope you learned something.

Formal letter format ⁄ How to write a Formal letter ⁄ Formal letter examples

Are you searching for Formal letter format ⁄ How to write a Formal letter ⁄ Formal letter examples then you are in the right place? Because today I am going to clear all your doubts related to Formal letters.

In this whole post, I have covered all the common doubts that every person will get while writing a formal letter. In this post, I will tell you about the Formal letter format ⁄ How to write a Formal letter ⁄ Formal letter example. So learners keep your eyes and mind open to read this article.

Firstly let me tell you about a Formal letter because in this post I have used this word many times so you must know about it.

What is a Formal Letter?

A formal letter is a letter which is written for some official purpose. It is a letter which we write to the officers of the Government bodies, officers of public bodies, letter to the editors, businessman, and principal. Letters to the bank, letters to the doctor, letters for complaining and letters to the companies, landlords, and employees have also come in this category. Formal letters are totally different from informal letters in the way of tone and format.

The tone used in writing a letter changes from man to man. Generally, the tone used for writing a formal letter is less conversational. In these types of letters, we write in a clear and brief manner.

I hope you came to know now what is a formal letter. Now let us discuss step by step about…

Formal letter format ⁄ How to write a Formal letter ⁄ Formal letter examples

(a) Format of Formal letter

(1) Address of the addresser

<SPACE>

(2) DATE

<SPACE>

(3) Address of the addressee

<SPACE>

(4) Salutation

<SPACE>

(5) BODY OF THE LETTER

(6) THE CLOSING PARAGRAPH

<SPACE>

(7) THE SUBSCRIPTION

(8) Name of the sender

(b) How to write a formal letter

(1) Address of the Addresser

It is written at the top left corner of the page for e.g

22, Arya Nagar,

Kathua.

Note:-

Always write your city name below the street address

(2) Date

The date is written below the address of the sender. There must be a space of one line between the sender’s address and date.

There are only three ways for writing the date i.e.

January 1, 2017.
2 February 2017
3rd March 2017

Writing a date in any other format instead of these ways is wrong.

(3) Address of the Addressee

It is also written at the left-hand side of the page and must be written below the date. There is a space of one line between the date and Address of the addressee. For e.g.

The Editor,

The Kashmir Times,

Jammu.

(4) Salutation

This comes a little below the address of the addressee. This is also written on the left-hand side of the page. For e.g

Dear sir,

Dear Madam,

(5) Body of the letter

This is the main part of the letter and is written below the salutation. There is a space of one line between the fourth and fifth part.

(6) The Closing Paragraph

It is written just below the ending of the body of the letter. In this part of the letter, there is a closing greeting or a request or a conclusion. for e.g

If I am selected for the post, I assure you, Sir, that I will try my best to justify my selection. (greeting)

Kindly instruct him to be careful and polite in performing his duty. (request)

(7) Subscription

It is written below the closing of the paragraph with a space of one line. for e.g

Yours faithfully,

Yours truly,

(8) Name of the sender

It includes the name of the sender who is sending the letter. It is written just below the subscription without any space of a line.

Mohinder Singh Kahlon,

(c) Formal letter example

letter to the Editor of a newspaper, giving your views about strikes, fasts, and bandhs.

22, Arya Nagar,

Kathua.

3rd March 2017

The Editor,

The Kashmir Times,

Jammu.

Sir,

Kindly permit me to express my views on the burning topic of strikes, fasts, and bandhs through the columns of your esteemed newspaper.

Strikes, fasts, and bandhs are becoming very common in the country. Every day the newspapers are full of such news. Students, teachers, clerks, officers, workers, and even the Sadhus are resorting to strikes or hunger strikes. Call for the State Bandh is often given whenever some important politician or political leader is arrested even on a charge of murder.

There is hardly an element of spontaneity about these bandhs. Since the government cannot provide security to all, people take these bandhs as a part of life in the state and do not open their business establishments. In fact, democracy has become a farce in the hands of the riff-raff of society. There is so much lawlessness in the states that anybody can give a call for a state bandh and paralyze the administration. It is a reflection on the inefficiency of the administration. Such bandhs and strikes weaken the functioning of democracy and sag public morale. People begin to lose faith in democracy.

It is undoubtedly true that there is acute distress in the life of the common man because of ever increasing prices, wide-spread corruption in all departments of the government and terrorism. The government of the day should pay attention to these problems. While the government is supposed to be more sympathetic, the Opposition parties should be more responsible. Needless strikes and fasts are becoming very common and make a mockery of such things. Repetition of bandh calls does not have any effect. The government understands that most of the bandh calls are politically motivated. They are aimed at furthering a particular section’s cause. It is time that we cried a halt to such harmful agitations.

Yours faithfully,

Mohinder Singh Kahlon,

So, learners, I hope your doubts are cleared now about the Formal letter format ⁄ How to write a Formal letter ⁄ Formal letter examples.

You can comment below about your more doubts related to Formal letter and you can also share this post with your buddies.

Thank you